Part-Time Secretary / Office Manager

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  • Location: London, UK
  • Salary: Negotiable
  • Type: Permanent - Full Time
  • Added: May 5, 2019

We are looking to recruit a Secretary for our small, friendly office near Bond Street.

An opportunity for a commercial secretary to join our small building consultancy near Bond Street tube. This is a dual role providing both secretarial and administrative support to the team in the London office and the wider business. You will work closely with the team and be an important part of the delivery of professional services.

This is a part-time position, Tuesday-Thursday 9.00am-5.00pm.

Key accountabilities include but not limited to:

Provide the surveyors with high level accurate secretarial support carrying out audio typing of letters, survey reports, specifications, and minutes when required. Some copy typing also required.
Understand bookkeeping, invoicing, credit control and be conversant with Xero software
General office administration and support such as filing, scanning, binding and copying
Putting together large reports, where high volume of photographs may need to be inserted.
Sharing other duties where required such as answering calls and taking messages, welcoming visitors
Photocopying and binding reports and documents
Advanced knowledge of Word and Excel for calculations and schedules
Support the surveying team with accounts admin such as new job registrations, purchase orders and invoicing
Performance criteria

C50 wpm accurate copy and audio typing
High standard of written English
Good proof-reading ability
Excellent document formatting skills
Professional telephone manner
Strong knowledge of Microsoft Word, Excel and Adobe PDF
Skills and behaviour

Excellent administration, communication and organisational skills
Knowledge of property/law terminology would be an advantage
Proactive approach to tasks, ability to prioritise effectively
High level of technology literacy
Reliable and able to use own initiative
Team player
Flexibility to support range of office administration needs
Accuracy with attention to detail

Competitive pro-rata salary
Competitive pro-rata holiday
An extra day off on your birthday
Performance related bonus
Cycle scheme, interest free season ticket loan and company pension scheme all available on completion of probationary period

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